At Ovida, we know that trust is foundational to helping individuals develop their communication skills. Users need the confidence to share sensitive data and participate in authentic conversations without fear of privacy violations. That’s why we’ve built our platform with robust security, transparent practices, and user-centric data controls to protect your information at every step.
Here’s how Ovida ensures your security and privacy are our top priorities:
Privacy is at the core of Ovida’s mission
Ovida was designed with a singular focus: helping users build communication skills through AI-driven insights. To achieve this, we’ve made a commitment to never sell or trade user data. Your information is used solely to generate insights that help you grow, and our processes reflect this unwavering dedication to privacy.
GDPR compliance and data residency
As a UK-registered company, Ovida adheres strictly to GDPR, one of the world’s most comprehensive data protection regulations. This ensures that your data is handled with the utmost care and that your rights as a user are always respected.
To add another layer of assurance, all user data is securely stored on AWS servers located in the UK, ensuring compliance with regional laws and best practices.
Secure infrastructure built for resilience
Ovida’s platform is hosted on AWS, leveraging state-of-the-art infrastructure to provide high levels of security. Data is encrypted both in transit and at rest, ensuring that your information remains safe at every stage.
Our platform has undergone and successfully passed rigorous penetration and compliance tests, confirming its ability to withstand security threats. Additionally, Ovida’s microservices architecture segregates data, reducing the risk of system-wide vulnerabilities.
Ethical and transparent data practices
We take pride in ensuring that data collection and usage align with ethical principles:
Minimal data collection: We only collect what’s necessary—meeting recordings, metadata, and essential identifiers.
Anonymization: Any data shared with trusted external processors, such as when using large language models (LLMs), is fully anonymized to protect user identities.
Reputable partners: Ovida exclusively works with established and credible data processors to ensure your data is handled responsibly.
Empowering users with data control
Ovida sets itself apart by empowering users to take control of their data. Unlike many other platforms, Ovida provides:
Full data deletion rights: Both meeting participants can delete their data at any time, and it will be removed from Ovida’s records and the other participant’s meeting history.
Transparent sharing: Guests have full visibility into who has access to their data and can revoke sharing permissions.
Guest account control: Meeting guests can create an account to view, manage, and delete their data, ensuring they have the same level of control as the meeting host.
Pre-processing meeting deletion: At the end of a meeting and before the recording is processed, participants can choose to delete the meeting recording. This feature is particularly useful if sensitive topics come up during the conversation that participants do not wish to have recorded.
These features underscore our commitment to user autonomy and data transparency, enabling you to engage with confidence.
Independence from corporate networks
Ovida’s design prioritizes the privacy of meeting participants. Unlike platforms tied to corporate networks, Ovida ensures that:
IT departments cannot access guest data, maintaining complete independence.
Meeting participants retain exclusive control over their data without interference.
Proven client trust and confidence
Our commitment to security and privacy has earned the trust of leading organizations, including Fortune 100 financial services companies and top-tier coach training schools. With a 100% renewal rate from major customers for 2024 to 2025, Ovida continues to demonstrate its reliability and value.
Conclusion: A platform you can trust
At Ovida, we understand that developing communication skills requires trust in the platform you use. By prioritizing privacy, adhering to GDPR, leveraging secure infrastructure, and empowering users with data control, we ensure that your data is safe and your focus remains on learning and growth.
Discover the confidence of secure, private communication skills training with Ovida today.