This feature is available as an organisation-level setting. If you’d like to require that only logged in users can join meetings, please reach out to support@ovida.org. Our team will set it up for you.
For organisations with strict security or compliance requirements, allowing unauthenticated (not logged in) guests to join meetings can pose a risk. To address this, Ovida introduces an organisation-level setting that allows Team Admins and Organisation Owners to requires Meeting Guests and Meeting Observers to log in before joining a meeting.
When this setting is enabled, any Meeting Guest or Meeting Observer attempting to join a meeting must first log in to their Ovida account. This ensures that every participant is identifiable and prevents anonymous users from entering your organisation’s sessions.
Key benefits
Higher security: Blocks unauthenticated and potentially anonymous users.
Identity verification: All participants are tied to a verified Ovida account.
Organisation-wide control: Admins and Owners can enforce this rule across every meeting within the organisation.
How it works
Default behaviour: By default, guests can join meetings without logging in. We do this to reduce the friction associated with infrequent users logging in.
When enabled:
Guests are prompted to log into their Ovida account before they can access a meeting.
The login requirement applies to all meetings hosted within the organisation.
Enforcement: The system automatically checks whether the setting is enabled for your organisation and applies the correct joining rules.
What this means for users
If you’re an organisation owner: You can configure this policy at the organisation level by reaching out to support@ovida.org.
If you’re a team member: You don’t control this setting, but you’ll notice that guests must log in when it’s enabled by your organisation.
If you’re a guest: You’ll need to create and log in to your Ovida account to join a meeting when this policy is enforced.