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How to require guest login for all meetings at the organisation level

Organisation owners can enforce a policy that requires guests to log in before joining any meeting, ensuring higher security across the entire organisation.

Updated over a week ago

This feature is available as an organisation-level setting. If you’d like to require that only logged in users can join meetings, please reach out to support@ovida.org. Our team will set it up for you.

For organisations with strict security or compliance requirements, allowing unauthenticated (not logged in) guests to join meetings can pose a risk. To address this, Ovida introduces an organisation-level setting that allows Team Admins and Organisation Owners to requires Meeting Guests and Meeting Observers to log in before joining a meeting.

When this setting is enabled, any Meeting Guest or Meeting Observer attempting to join a meeting must first log in to their Ovida account. This ensures that every participant is identifiable and prevents anonymous users from entering your organisation’s sessions.


Key benefits

  • Higher security: Blocks unauthenticated and potentially anonymous users.

  • Identity verification: All participants are tied to a verified Ovida account.

  • Organisation-wide control: Admins and Owners can enforce this rule across every meeting within the organisation.


How it works

  1. Default behaviour: By default, guests can join meetings without logging in. We do this to reduce the friction associated with infrequent users logging in.

  2. When enabled:

    • Guests are prompted to log into their Ovida account before they can access a meeting.

    • The login requirement applies to all meetings hosted within the organisation.

  3. Enforcement: The system automatically checks whether the setting is enabled for your organisation and applies the correct joining rules.


What this means for users

  • If you’re an organisation owner: You can configure this policy at the organisation level by reaching out to support@ovida.org.

  • If you’re a team member: You don’t control this setting, but you’ll notice that guests must log in when it’s enabled by your organisation.

  • If you’re a guest: You’ll need to create and log in to your Ovida account to join a meeting when this policy is enforced.

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